What is the Custom AI Grants Hub?

We spent the last year designing and implementing the AI Grants Hub to provide our clients with comprehensive workspaces that streamline and optimize the entire grantseeking process. This powerful toolkit combines strategic grant planning, writing support, and project management to help organizations secure and manage funding more effectively. Using our proprietary AI prompts and frameworks, the Standard Grant Narrative we write for you, and Notion's AI, your Grants Hub will allow you to generate new grant application narratives in seconds.

What Is Included in the Hub?

The Dashboard is your mission control center. It provides a high-level snapshot of current priorities, upcoming deadlines, assigned tasks, and funding progress. With interconnected links to all the major Hub tools, the dashboard ensures your grantseeking stays organized, focused, and on track.

Features:

• Upcoming deadlines and deliverables
• Quick links to all other databases and tools
• Reminders for recurring activities (reporting, prospecting, follow-ups)
• Customizable widgets for team collaboration and client tracking

We input our curated funder list and 12-month grant strategy into the Hub. This tool helps you plan your full-year funding calendar and track progress toward revenue goals. It’s both a forecasting and accountability system, making sure your grant pipeline stays full and intentional.

Features:

• Timeline of deadlines by quarter
• Strategy notes for funder cultivation
• Tracking of wins, losses, and reapplication plans
• Visualizations of funding gaps and projections
• Tagged and linked to your funder history, grant application history, and current application draft

We create this for you as part of the Grant Launch Program. When we store, tag, and integrate it into the Hub, it becomes a centralized location to organize all your organizational and program-specific information, making it easily accessible to you and your AI assistant when writing grant applications.

Features:

• Compelling language for need statements, program descriptions, evaluation, sustainability, and more
• Built-in citations and data that can be customized by client
• AI-ready for instant customization to match funder tone, length, or format

Your Grant Application Library is a tagged, organized, searchable database of previous and current grant applications. It helps you avoid reinventing the wheel by pulling from real submissions—both funded and unfunded—to inform new proposals.

Features:

• Full-text copies of submitted proposals
• Tagging system by funder, year, sector, and outcome
• Notes on feedback received and lessons learned
• Internal templates drawn from successful languageVersion tracking to accommodate updates across different funders or years

A tagged and organized vault for essential boilerplate documents and assets frequently needed in grant applications—everything from 501(c)(3) letters to board rosters and DEI statements.

Features:

• Upload and tag common attachments
• Version control to ensure the most current documents are used
• Notes on where and when each document was last submitted
• Helps eliminate last-minute document scrambles

This database keeps track of your past, current, and potential funders—all in one place. It includes application history, outcomes, notes on relationships, and trends in giving.

Features:

• Track funder relationships, from cold prospect to multi-year partner
• Include notes from meetings, calls, or email correspondence
• Record average award size, fit, priorities, and restrictions
• Helps build long-term funder cultivation strategies

A centralized space to log notes from meetings with clients, funders, or internal team members—linked directly to the relevant proposals, funders, or tasks.

Features:

• Searchable by contact, project, or funder
• Tag notes by follow-up action or due date
• Option to summarize meetings with AI support
• Enhances communication across team members and time zones

A curated collection of key data, reports, and evidence that support your grant proposals. You can organize this by topic, population, geography, or program area for easy reuse.

Features:

• Uploads and links to government data sets, think tank reports, and journal articles
• Pre-analyzed data with key quotes or figures highlighted
• Customizable citations formatted for grant proposals
• Aligns with need statements and case-making language

Step-by-step instructional videos guide you through using each component of the Hub and how to get the most out of your AI-powered grantseeking system.

Features:

• On-demand training for new team members
• Strategic tutorials on advanced use of AI in grant writing
• Updates as features or best practices evolve

Tracks all reporting deadlines and stores submitted reports for each funder, ensuring you stay compliant and prepared for renewals.

Features:

• Deadline reminders and submission history
• Templates and AI-generated report drafts
• Notes on funder feedback or required outcomes
• Helps build narrative continuity across multi-year grants

This library is a curated collection of high-performing prompts designed specifically for use with generative AI tools like ChatGPT. Each prompt is tailored to key grantwriting functions—from writing need statements to analyzing RFPs—allowing you to leverage AI for both speed and quality.

Features:

• Categorized prompts (e.g., Prospecting, Budget Justifications, Executive Summaries)
• Notes on how to customize each prompt for your organization or client
• Prompts for both ideation and revision stages of writing
• Ethical use guidance for AI-assisted grant writing

Your built-in AI assistant trained specifically for grant writing tasks. This tool helps you draft, revise, or evaluate sections of your grant proposals using smart inputs drawn from the rest of the Hub.

Features:

• Customized to your organization’s voice and funder preferences
• Can analyze an RFP and suggest an outline or checklist
• Auto-generates language based on your Standard Grant Narrative and Prompt Library
• Integrates with your database content for faster, smarter drafting