Give your team a writing foundation worthy of your work. In one focused month, our writing experts will develop your Signature Grant Narrative; build your custom AI Grants Hub™, AI agents, and AI skills; and conduct a data-driven grant search around your organization’s needs. Then a full year of training and support helps your team apply that foundation across grant proposals and organizational writing.
Grant System Build
Grant applications take dozens of hours, and your team has to fit them around donor relationships, campaigns, and reporting, so promising grants go untouched or applications get rushed.
What we do: We build research, planning, and drafting support from our professionally written materials, custom AI agents, and grant-writing methods, giving your staff an expert-informed AI assistant without another full-time hire. Your team stays in control of strategy, relationships, factual review, and final approval, with more capacity to do it all.
Your organization knows more than its writing can show.
Your expertise may be spread across staff, reports, past applications, and program files. Different teams may describe the same work differently. Finding approved language or coordinating a review can depend on knowing whom to ask.
What we do: We help your organization capture that depth and give the people writing about it a dependable foundation.
AI drafts can sound polished while flattening your programs, repeating vague language, or introducing claims your team can't support, which means more editing and lost details.
What we do: We strengthen the foundation behind the draft: your Signature Grant Narrative is written by experts with Ph.D.s in rhetoric and writing who study the evidence and represent your programs in depth, and custom AI agents and skills help your team use that material with clear source, language, and review guidance. Strong source writing changes what your AI has to work with.
Your grant search returns more noise than useful prospects.
Grant databases look promising until you dig deeper, and hundreds of unsuitable opportunities leave your staff ruling funders out instead of understanding the best prospects.
What we do: We configure your search around your programs, service area, and eligibility, then pre-qualify funders by comparing their past grant recipients with your organization, so you assess fit against actual giving patterns. Prospects arrive in your workspace with the comparison, sources, and data gaps, giving staff an evidence-based starting point. The tool is designed to replace separate paid databases, and we'll assess coverage and cost before recommending you cancel one. We can also build a custom agent to run scheduled searches and flag relevant opportunities.
You have tools your team still works around.
The system exists, but people keep their own spreadsheets, files still arrive by email, and staff ask a colleague where things live because updating the workspace feels like an extra task. Training showed the features but not how to handle a real application, review, or handoff, so the workspace falls out of date and the team trusts its side documents more.
What we do: We design with the people who will use it: we observe how staff work now, clarify ownership and decisions, set workable writing, review, and maintenance steps, and help develop an AI-use policy covering approved tools, access, human review, and sensitive data. Staff then test representative workflows, and we watch for hesitation and workarounds that written feedback can miss, revising before acceptance. Training recordings and maintenance guidance support future onboarding, and after the first-month handoff, a full year of included training and adoption support helps your team build shared practices.
Every new grant starts with another long prompt, and the results depend on who remembered to give AI the right program context, voice, and terminology, so drafts sound different and reviewers repeat the same instructions.
What we do: We configure custom agents and reusable skills with our grant-writing methods and standards, drawing on your Signature Grant Narrative, Program Homebases, and approved materials, so staff share one starting point. They cover prospecting, evaluating fit, planning applications, drafting, reviewing, and researching, flagging missing information and claims that need verification. Your team still makes pursuit decisions, verifies and approves content, and authorizes submission. We test representative tasks with your team and teach them how to use the tools and when their judgment is required, with the agents, skills, sources, and automation defined in your proposal.
When one person leaves, the next person has to start over. The handoff folder, if one exists, holds files without the context to use them: what was promised to funders, which program description is current, which figures are verified, why one opportunity was prioritized over another, and who reviews what. The new hire can read the last application but not the reasoning behind it, so they ask colleagues to fill gaps, repeat research, and risk reusing outdated language.
What we do: We write approved program descriptions, supporting evidence, funder research, and documented decisions into your AI Grants Hub™, with shared guidance that makes writing standards, review responsibilities, and workflow steps explicit. Custom agents, skills, training recordings, and ongoing support help incoming colleagues build on your team's work instead of starting from a folder of unexplained files.
Grant Readiness Accelerator
The Grant Readiness Accelerator prepares your organization for grant success, ensuring you’re not just ready to apply, but positioned to win in a crowded funding landscape.
The Curated Funder List and 12-Month Grant Strategy
The Curated Funder List and 12-Month Grant Strategy creates a focused, funder-aligned approach to grantseeking, combining expert insight and AI-supported analysis to identify the right prospects and priorities for your organization.
Signature Grant Narrative
A comprehensive, professionally crafted grant narrative based on interviews, data analysis, and funder-aligned research. This isn't just a narrative; it’s the foundation of your entire grantseeking operation.
Concept Notes
Tailored concept notes for each grant on your priority list, outlining the core pitch, key messages, and strategic alignment points for each specific grantmaker.
Custom AI Grants Hub™
We build a custom, AI-integrated Grants Hub using Notion, tailored specifically to your organization and powered by the materials we develop throughout the Grant System Build.
Implementation & Training
Twelve full months of training and implementation to ensure the systems we build actually get used.
We develop your Signature Grant Narrative and build your system in parallel over the first month, checking in weekly so each shapes the other. We handle the research, writing, and construction. Your team gathers materials, confirms facts, and joins focused interviews, reviews, testing, and training, shared across the people involved. Plan on about two hours to gather documents and three observation sessions of up to an hour during the build, plus interviews and reviews we confirm before kickoff, and one hour of live training each month afterward.
If you're ready to have a grant system that delivers now and lays a foundation for long-term success, let’s talk.
Schedule a free strategy call with us and we’ll walk through your current funding landscape, explore your goals, and determine if our signature Grant System Build is the right fit.
Excellent AI-assisted writing starts with excellent source writing and expert guidance. Our writing experts with Ph.D.s and university teaching experience develop the narrative foundation. We configure custom agents and reusable skills with our methods and standards to help your team adapt that writing to new funder questions and audiences, with factual and editorial review.
We write your reusable narrative foundation and a concept note for each application in the grant tracker. Notes use available prior-year questions and give staff a starting structure. Your team checks current requirements, develops and verifies the complete application, prepares attachments, and authorizes submission. Full application-writing services can be scoped separately.
Yes. We can build dedicated spaces, workflows, and custom agents for agreed priorities such as donor letters/emails, appeals, campaign briefs, and updates, using our writing as the source foundation. Campaign execution, sending, integrations, and additional commissioned writing are separately scoped.
We handle the initial information entry and organization. At handoff, staff learn how to drag and drop files, copy and paste text, and use AI to help organize information into databases. Staff check entries for accuracy. Automated website or portal imports depend on available access and integrations.
We handle the research, writing, and system construction. Your team provides existing materials, confirms facts, and participates in focused interviews, reviews, testing, and training.
For initial planning, allow approximately two hours to gather existing documents and three observation sessions of up to one hour each. Kickoff, program interviews, content review, independent testing, and training require additional time; the amount depends on your programs, available materials, and participating staff. During the following support year, plan for one hour of live training per month, with additional participation as needed to resolve questions and review refinements.
Before kickoff, we confirm the time commitment by role and agree the project lead, reviewers, participation plan, and review calendar. Document gathering and observation are only part of the commitment, and responsibilities are distributed so the work does not fall on one person.
A one-month build is followed by 12 full months of included training and support. Writing and system development run in parallel with weekly reviews. We confirm scope, source readiness, staffing, and review capacity before agreeing the project calendar.
Your team receives one hour of live training each month for 12 months, plus support between sessions. We use real projects to build confidence, answer questions, troubleshoot issues, and refine the delivered workflows within the agreed scope. Your proposal defines support access and response commitments.
We understand existing staff practices, involve the people doing the work, clarify roles and shared standards, and test the system with them. Training and support continue as staff establish useful habits. We also help develop an AI-use policy with clear information, access, and review rules.
The tailored search tool is designed for that purpose. A major advantage is having grant search, writing, and management together in your AI Grants Hub™. We validate coverage, timeliness, usability, and ongoing costs before recommending cancellation. Specialist research needs may still require other sources.
We can build you a custom agent to run scheduled searches and notify your team about relevant opportunities. We tailor the criteria, frequency, and notifications, test the workflow, and confirm usage costs before launch. Your staff review results and decide what to pursue.
Your organization controls its delivered materials and workspace through its accounts and designated administrators, subject to the agreement and Notion's platform terms. We provide ownership/access handoff and maintenance guidance. Additional consulting is optional, with no required retainer or automatic renewal; platform charges remain separate.
Your proposal will include a fixed service fee, payment schedule. Notion, Custom Agent credits, search-data services, and integrations may have separate operating costs. We identify required services and estimate usage before you commit. Whether a separate AI subscription remains useful depends on your team's specific needs.
We help develop an AI-use policy covering approved tools and information, access, sensitive-data handling, and human review. Notion AI uses third-party subprocessors; Notion states that customer data is not used for model training by default. We review the applicable plan, features, agreements, and settings before sensitive information is used. Read Notion's Privacy Policy and AI security practices.
We include an exit strategy with source documents, exports/backups, and a documented information structure. Exported content provides a starting point; relationships, permissions, agents, integrations, and automations may need rebuilding. No platform's future availability is guaranteed.
We configure agents, skills, approved sources, and instructions. We do not retrain or fine-tune the underlying model or guarantee error-free output.
Your staff verify facts, assess reasoning and audience fit, refine drafts, approve final language, and authorize submission or publication. We build those review steps into the agreed workflows.
We build writing quality, organizational capacity, and practical working support. Funders make award decisions; fit, competition, and application quality also matter. We evaluate operational improvements through actual use rather than promising awards, revenue, or a staffing-equivalent return.
We turn your organization’s knowledge into compelling writing.
Then we build the system that puts it to work across your team.
